Question: Why Can’T You Use Blue Ink On Medical Records?

“Blue ink is preferred because when black ink is used, someone at the bank or credit card company may not be able to tell whether they are looking at a photocopy of a signature or an originally inked signature,” says Cina L.

“It’s easier to assume that the document is ‘original’ if it is signed in blue ink.”.

Can you use white out on medical records?

Obliterated Entries Always draw a line through the incorrect entry, write the correct information and initial and date the correction. This makes clear what was originally written and what was added. Never use white-out or scribble over the entry because it fuels suspicion about what the original entry might have been.

What are three examples of poor documentation practices in patient records?

According to several HIM experts, the top four documentation mistakes are: Mixed messages from a physician vis á vis misunderstood dictation or illegible handwriting. Misuse of copy and paste or copy forward functions in the electronic health record (EHR) Incomplete or missing documentation.

How do you correct a mistake on a medical record?

Proper Error Correction ProcedureDraw line through entry (thin pen line). Make sure that the inaccurate information is still legible.Initial and date the entry.State the reason for the error (i.e. in the margin or above the note if room).Document the correct information.

Can I remove something from my medical records?

HIPAA doesn’t actually allow people to correct their medical records – instead, it provides people with a right to “amend” the record by adding in additional information. But if a person wants to remove erroneous information, that person is generally out of luck.

Who can access medical records?

The Right to Access Medical RecordsAs a general rule, medical records of patients are confidential. … As a general rule, patients who are 14 years or older have a right to see their medical records. … The parents of a child under 18 or the people with parental authority have the right to access their child’s medical records.More items…

What information is kept in medical records?

Your medical records most likely contain an array of information about your health and personal information. This includes medical histories, diagnoses, immunization dates, allergies and notes on your progress. They may also include test results, medications you’ve been prescribed and your billing information.

What are the two types of medical records?

Terms in this set (20)EHR. Electronic health record that keeps basic profile information on a patient.Patient Data. Info that is provided by patient then updated as necessary. … Medical History (Hx) … Physical Examination (PE) … Consent Form. … Informed Consent Form. … Physician’s Orders. … Nurse’s Notes.More items…

Is black or blue ink more professional?

Because they contrast better with the documents you’re writing on, which invariably use black ink.” “Black edges it on the grounds that it looks more professional and is a legal requirement for signing legal documents and form-filling, and scanners seem to prefer black ink to blue.”

What color ink do doctors use?

black inkPhysicians are encouraged to write in black ink, so that the notes are capable of being photocopied. Some colored inks can run when they become wet.

Can you use blue ink on medical documents?

Squeeze documentation never be documented in any copies of blue ink in medical documents that. Wrong color is online to process documentation is ink medical documents of photocopying technology has a will.

Why do nurses write in black ink?

Write in dark ink (preferably black ink), never in pencil, and keep records out of direct sunlight. This will help to ensure they do not fade and cannot be erased. On admission, record the patient’s visual acuity, blood pressure, pulse, temperature, and respiration, as well as the results of any tests.

Do notaries have to sign in blue ink?

If your state does not address which color ink to use when notarizing documents, ordering a notary stamp with a blue ink color is best. … Florida, Oregon, Missouri, and Illinois require notaries to use notary stamps or notary seals with black ink only. In Utah, a notary stamp ink color cannot be black; it must be purple.

Can a notary use blue ink?

Purple ink notary seals are as appropriate to use as blue ink on any type of notarized document, as long as a notary recipient or client does not state otherwise.

What should not be documented in a medical record?

The following is a list of items you should not include in the medical entry:Financial or health insurance information,Subjective opinions,Speculations,Blame of others or self-doubt,Legal information such as narratives provided to your professional liability carrier or correspondence with your defense attorney,More items…•

What happens if there are documentation errors?

If documentation is inaccurate: Researchers wouldn’t be able to conduct patient-related studies. Safe patient care is compromised due to a nurse’s incomplete/inaccurate clinical chart. Reimbursement/gross revenue is decreased.

Do medical documents have to be in black ink?

All entries in the medical record regardless of form or format must be permanent (manual or computerized records). For hard copy/paper records facilities should document in blue or black ink only. No other colored ink should be used in the event that any part of the record needs to be copied.

How many years of medical records should you keep?

seven yearsFederal law mandates that a provider keep and retain each record for a minimum of seven years from the date of last service to the patient.